At GrassRoots Medical Marketing, LLC (“we,” “us,” or “our”), we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy outlines how we collect, use, and protect your information.
1. Information We Collect
We collect personal information that you voluntarily provide to us, including but not limited to:
- Name
- Email address
- Phone number
- Business information
- Newsletter sign-ups and marketing preferences
- Responses to quizzes, surveys, or forms
We also collect non-personal information automatically through cookies and third-party analytics tools.
2. Information We Use For
We use your information to:
- Provide and improve our marketing consulting services
- Respond to inquiries and communications
- Send newsletters and promotional content
- Analyze user behavior and improve our website experience
- Customize quiz or survey results and follow-up communications
3. Sharing Your Information
We do not sell, trade, or rent your personal information. We may share information with trusted third-party service providers who assist us in operating our business, such as:
- Email marketing platforms
- CRM and analytics providers
- Quiz and form software tools
These parties are contractually obligated to protect your data and use it only for the services they provide to us.
4. Third-Party Tools and Quizzes
Our website may use third-party quiz platforms, forms, or interactive content. Information collected through these tools may be shared with us and processed in accordance with this privacy policy and the policies of those third parties.
We encourage users to review the privacy policies of these platforms for additional information.
5. HIPAA Compliance
GrassRoots Medical Marketing, LLC may work with clients in the healthcare industry and, in doing so, may come into contact with Protected Health Information (PHI) as defined by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). We are committed to ensuring the privacy and security of PHI in accordance with HIPAA regulations.
Business Associate Agreement (BAA)
We enter into Business Associate Agreements (BAAs) with our healthcare clients when required. These agreements outline our responsibilities for safeguarding PHI and our obligations under HIPAA.
Use and Disclosure of PHI
We do not collect, store, or process PHI directly through our website, marketing tools, or communication platforms unless explicitly agreed upon in a BAA. Any PHI shared with us in the course of consulting services is handled strictly in accordance with HIPAA regulations and the terms of the BAA.
Data Protection
All PHI received in the course of our services is protected by administrative, technical, and physical safeguards. We use secure, encrypted methods of communication and storage when dealing with PHI.
Limited Access
Access to PHI is limited to authorized personnel who have been trained in HIPAA compliance. We do not share PHI with third parties except as required by law or as permitted under the terms of the applicable BAA.
6. Your Rights
You have the right to:
- Access, correct, or delete your personal information
- Withdraw your consent for marketing communications
- Request information on how your data is used and shared
We also collect non-personal information automatically through cookies and third-party analytics tools.
7. Data Security
We implement reasonable security measures to protect your information. However, no method of transmission over the internet or electronic storage is 100% secure.
8. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date.
9. Contact Us
If you have any questions about this Privacy Policy, please contact:
GrassRoots Medical Marketing, LLC
15310 Amberly Drive, Tampa, FL 33647
Email: Hello@grmedmktg.com
Phone: 813-563-0507
Thank you for trusting GrassRoots Medical Marketing, LLC with your information.